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Xerox Makes Security and Productivity Top Priorities with Enhancements to AltaLink Workplace Assistants

Upgrades to flagship product line with free software download.

Sharp Advice

Top 5 Things to Consider When Purchasing Your Next MFP

Xerox Makes Security and Productivity Top Priorities with Enhancements to AltaLink Workplace Assistants

Security compliance and workplace productivity just got easier with Xerox’s AltaLink Multifunction Printers (MFPs).  

New software enhancements to these Workplace Assistants, enabled with ConnectKey technology, allow companies to monitor critical security settings and automatically reset unauthorized changes – a proactive step in stemming security breaches. Plus, a new intuitive user experience gives mid-to-large workgroups more ways to customize everyday tasks – maximizing time and improving productivity.

Proactive security with Xerox
With AltaLink’s new Configuration Watchdog, IT administrators can ensure devices stay within their defined security policies to safeguard critical business data and infrastructure, without external monitoring.

Here’s how it works: administrators can monitor compliance requirements of up to eight security settings. When unauthorized changes are detected, Configuration Watchdog will remediate them to their compliance state; unapproved changes are notified and logged for further response.  

The latest AltaLink enhancements enable companies to meet NIST 800-171 standards, which govern the security of data in non-federal information systems and organizations.

For additional protection, the AltaLink MFPs include support for ThinPrint print management software, featuring end-to-end encryption, as well as efficient compression and streaming of print data, delivering faster output speeds.

AltaLink delivers new time saving features
With a tablet-like user experience, AltaLink makes completing daily tasks faster and easier with new features such as:

  • Customizable home screen: enables touchscreen re-ordering of frequently used apps and features to place most popular ones at the top for easy access.

  • 1-Touch App: simplifies complicated and lengthy workflows by creating shortcuts, such as scanning to email without typing an email address or creating booklets with a single touch; these 1-Touch Apps can be cloned and shared among multiple devices.

  • Fleet Orchestrator: automatically deploys software upgrades and tedious configuration changes across multiple devices. A single device, designated as the host, securely shares updates with the remaining fleet, reducing device downtime and manual IT intervention.   

The free AltaLink MFP software upgrade can be downloaded at  https://www.support.xerox.com.

Sharp Advice:

Top 5 Considerations When Purchasing Your Office Document System

Many variables contribute to the evaluation process over new MFPs. Here’s a quick run down on the five key things you should be thinking with when you’re ready to move on to your next multifunction printer. 

Cost Per Copy

Cost per copy (CPC), is a means for determining the cost of owning and operating an MFP, taking into account all the associated costs of the device. Many other factors can contribute to this figure for each individual business, from the type of output being printed on the device, to the brand of cartridge/toner being used, to the environment in which your printer operates. Make sure to consider all the necessary variables to most accurately forecast the CPC and ultimately, overall cost, of your new MFP.


Networked MFPs are the ideal solution for print environments with multiple print users, but many businesses now consider mobile accessibility a necessity. Office MFPs that support mobile
printing may also offer reviewing and editing capabilities for on-the-go professionals. Ensure that your new MFP offers the accessibility demanded by your line of business users, whether it’s wireless, mobile or offsite connectivity.

Output Quality

There are a number of technical means for quantitatively measuring output quality, but the most important factor is business need. Does your business need high-quality color output? Is reliable black-and-white printing important? Will you be printing in high volumes (this may affect quality consistency over time)? Every print environment has unique needs for quality, which contribute to the decision making process. Quality testing should be proven and tested prior to purchase to make sure that your business’ need will be met.


Protecting confidential information is important for nearly every business, regardless of size or industry. Some may be required by law to secure printed/copied/scanned documents (i.e. legal, healthcare), while others simply need to protect proprietary information from falling into the wrong hands. The concern for MFP security has been prominent in recent years, so whatever level of protection you are looking for, ensure that the MFP has the security measures and options in place to protect your data as you see fit.

    Scanning Options

    Network scanning is a prominent part of many workflows, but can be a bottleneck for productivity if devices are not enabled with the proper capabilities to manage this function. Many MFPs offer scanning options to not only improve the speed and precision of scans, but also accompanying software to manage the distribution of scanned document as necessary. Even if you do not rely heavily on this function, having it available and reliable is a good idea, should the need arise.
    Sharp MFPs are not your typical all-in-one copier, printing, faxing and scanning devices. Precision engineered to help increase workflow efficiency and provide exceptional image quality,
    Sharp MFPs are easier to operate, control, monitor, manage and maintain, helping take your business to the next level of productivity and performance.